The Genetics Society receives several requests from members each year to sponsor meetings in the field of genetics. These meetings are usually one-off meetings with an ad hoc organising committee and may be partly sponsored by another Society. The guidelines below indicate a review process for applications and the conditions that must be met for the award of Genetics Society sponsorship.
1) Members may make applications at any time. Please click here to apply for a Genetics Society Grant.
2) The application will be circulated to the full committee for review. The review will
cover suitability of the meeting for Genetics Society sponsorship and level of support requested.
3) The committee will be asked to respond within two weeks and the Society aims to respond to
requests within four weeks.
4) Several levels of sponsorship are possible. We can sponsor a specific Genetics Society lecture for a few hundred pounds for a Genetics Society session for up to about £1,000. As major sponsor of an entire meeting we can potentially sponsor several thousand pounds but the costs need to be well justified. The major sponsorship levels for the last 12 months have been between £1,000 and £2,000. The committee judges all applications and even if approved, may not agree to fund the full amount applied for.
5) The sponsorship of the Genetics Society must be mentioned in all pre-meeting publicity (e.g. posters, flyers, website) and in the meeting programme. If the Genetics Society is the major sponsor the meeting should be advertised as a “Genetics Society-sponsored meeting”.
6) Details of the programme of the meeting and registration forms should be sent as far in advance as possible to firstname.lastname@example.org, for inclusion in the Society’s newsletter and on the website.
7) A short report on a meeting that receives sponsorship of £1000 or more, for possible publication in the newsletter and on the website, should be sent to email@example.com within one month of the conference taking place.
8) Genetics Society sponsorship may be used at the organiser’s discretion, but budget travel and accommodation options should normally be insisted upon. Any unused grant should be returned to the Genetics Society. The Society will not be responsible for any losses incurred by the meeting organisers.
9) An invoice for the grant awarded should be submitted to firstname.lastname@example.org. The grant may be claimed in advance of the meeting and no longer than one month after the meeting.
10) The meeting organisers agree to make details of how to apply for Genetics Society membership available to non-members attending the sponsored meeting. Meetings that receive maximum sponsorship will be expected to offer a discounted registration fee to Genetics Society members, to encourage non-members to join the Society at the same time. New members may then attend at the discounted rate, once confirmation of their application for membership of the Genetics Society has been received from the Society’s Office.
Other pages in the Funding section that you may be interested in: