One-off Meeting Sponsorship

Purpose: Sponsorship of genetic research meetings not organised by the Genetics Society.

The Genetics Society receives several requests from members each year to sponsor
meetings in the field of genetics. These meetings are usually one-off meetings with an
ad hoc organising committee and may be partly sponsored by another Society. The
guidelines below indicate a review process for applications and the conditions that
must be met for the award of Genetics Society sponsorship.


Review of applications

1). Members may make applications at any time. They should be submitted on the GS Funding
Application Form and emailed to christine.crees@genetics.org.uk using message subject
‘Meeting Sponsorship’ and your surname.
2). The application will be circulated to the full committee for review. The review will
cover suitability of the meeting for Genetics Society sponsorship and level of support requested.
3). The committee will be asked to respond within two weeks and the Society aims to respond to
requests within four weeks.

Conditions of sponsorship

4). Several levels of sponsorship are possible: (a) single lecture: £200 (b) session: £500-1000
    (c) major sponsor: £1500-2000.
5). The sponsorship of the Genetics Society must be mentioned in all pre-meeting publicity
    (e.g. posters, flyers, website) and in the meeting programme. If the Genetics Society is the major
    sponsor the meeting should be advertised as a “Genetics Society-sponsored meeting”.
6). Details of the programme of the meeting and registration forms should be sent as far in
    advance as possible to christine.crees@genetics.org.uk, for inclusion in the Society’s newsletter
    and on the website.
7). A short report on a meeting that receives sponsorship of £1000 or more, for possible publication
    in the newsletter and on the website, should be sent to christine.crees@genetics.org.uk within one
    month of the conference taking place.
8). Genetics Society sponsorship may be used at the organiser’s discretion, but budget travel and
    accommodation options should normally be insisted upon. Any unused grant should be returned to
    the Genetics Society. The Society will not be responsible for any losses incurred by the meeting
    organisers.
9). An invoice for the grant awarded should be submitted to hazel.hutchison@genetics.org.uk. The grant may be claimed in advance of the meeting and no longer than one month after the meeting.
10). The meeting organisers agree to make details of how to apply for Genetics Society membership
     available to non-members attending the sponsored meeting. Meetings that receive maximum
     sponsorship will be expected to offer a discounted registration fee to Genetics Society members, to
     encourage non-members to join the Society at the same time. New members may then attend at the
     discounted rate, once confirmation of their application for membership of the Genetics Society has been
     received from the Society’s Office.

 

Click here to download your Funding Application Form.